Christian Social Services Commission
Background:The Christian Social Services Commission (CSSC) is an ecumenical body established in 1992 by the Christian Council of Tanzania and the Tanzania Episcopal Conference, to coordinate and facilitate the delivery of social services (health and education) by the member churches in Tanzania. For 28 years, CSSC has been serving and coordinate a network of more than 900 church-owned health education facilities, including 105 large hospitals at Zonal, Regional and District/Council levels. In addition, CSSC coordinates a network of more than 1,000 church owned education facilities. Majority of these church health and education facilities are located in remote and rural areas where 70% of the Tanzanian population reside in those areas.
CSSC has been awarded a 5-years Grant by U.S. Agency for International Development (USAID) to implement “Pamoja Tuwekeze Afya” – (PATA) Activity. The award intends to establish self-reliant health facilities (HFs) and improve health service delivery
by the CSSC network of church based HFs in meeting the health needs of the target population. Through cost-effective and innovative solutions, the PATA Activity will strengthen the CSSC’s capacity to deliver quality services in Reproductive, Maternal, Newborn, Child and Adolescent health (RMNCAH), HIV/TB services and other health related areas. The PATA Activity has got two major components;
Component one: Create a network of financially and managerially sustainable HFs and a self-reliant Medical and commodity supply chain Company and Component Two: Improve staff skills and retention at HFs and improve their capacity to provide a continuum of quality care of RMNCAH and HIV/TB services.
In view of the above, CSSC is hereby seeking applications from highly qualified, well experienced, competent and motivated persons to fill-in the following vacant positions.
Title: Zona1 Finance Officers- 5 Post
Report to: Zonal Managers
Location: Arusha, Mwanza, Tabora, Mbeya, Morogoro
Job Summary:The position is found at the Zonal Office. Under the general and direct supervision of respective Zonal Manager, S/He will be responsible with undertaking the Financial and Administration management at the CSSC-Zone, S/He is responsible to provide operational and financial support to CSSC core function and other projects for control and maintenance of Zonal financial records.
Duties and Responsibilities Ensure maintenance of proper books of accounts at the zone
Ensure efficient payments and disbursements according to approved policy and procedures
Proper review of supporting documents before payment to vendors, checking of all invoices for accuracy, totals as well as calculations, cancellations/stamping of all vouchers;
Reviewing Bank reconciliations and timely clearing of reconciling items.
Ensure timely posting of retirements; received retirements are reviewed,
Must make sure report on foreign taxes ae properly reported as per Donor, and USAID requirements;
Ensure reconciliations in General ledger and subsidiary ledgers are conducted and immediate action is taken on any discrepancies;
Prepare annual implementation budget; liaising with the zone, She/ He must advise Zonal manager on developing budgets in relation to activities to be undertaken in a quarterly/semiannual and annually;
Take a lead in budget preparations during proposal writing, preparation of budget and budget justifications with regard to the zonal budget;
Making sure all annual projects budget is incorporated into CSSC annual budget correctly and inserted into the computerized accounting system (Navision Accounting system);
Manage and take the lead on the Zonal office audit, audit entry, auditing exercise and audit reporting.
Ensure that all supporting documents are kept safe at all times during program implementation and all records are handed over for safe keeping after the end of the project
Update the Zonal, and project asset register: ensure that all procured assets are included in assets register, and that proper coding is used for procured assets;
Ensure that depreciations are well recorded in the system and shared with the Chief Accountant for inclusion in CSSC’s overall asset register
Participate in Close out/ Demobilization plan as per donor guideline by providing all required financial reports;
Ensure operation of Procurement system at the Zone are conducted in accordance with the CSSC Policies and Procedures
Ensure proper function of the zonal logistical operations including travel & events organization
Ensure safety, custody and maintenance of Office, Computer &Accessories, Furniture and equipment
Ensure proper function of archive and other zone documentation system
Making follow up with zones on their advances, spending and their retirement.
Compile and manage Zonal Office Planning and Budget
Ensure timely submission of Monthly, and Annual Financial Reports
Prepare and submit Zonal Quarterly financial reports
Ensure zonal office internal control system is functional
Perform other related duties as required.
Qualification Bachelor Degree in Accounting and Finance.
Experiences and Skills
Minimum of 3 years’ experience in Financial Management
Deep understanding and knowledge on USG and other donor’s financial management, rules and regulations.
Proficiency in diversity of accounting software packages, Q & A and Microsoft Office applications (Ms Word, Ms Excel, Ms PowerPoint, and Outlook, Navision accounting system) strongly preferred.
Strong written and verbal communication skills
Mode of ApplicationInterested candidates are to submit their motivation letter and copy of the latest CV in one document indicating their preferred work station. The subject line of your job application email should indicate the position that you are applying for; your CV must include the contact information (email addresses and telephone numbers) of three work-related traceable referees.
All correspondence MUST reach CSSC before 1600hrs November 27th 2020 and channeled through the following email address: hr@cssc.or.tz
Note that;Any application sent later than the mentioned date and time will not be considered.
Only short-listed candidates will be contacted; if you are not contacted within two weeks after the deadline of this advert, consider yourself unsuccessful.
Female candidates are strongly encouraged to apply.
